Planning your wedding involves juggling numerous tasks, and booking vendors is one of the most crucial parts of the process. To help you stay organized, this suggested timeline provides a guide for when and in what order to secure your vendors. While every wedding is unique, following these recommendations can make the planning process smoother and ensure your dream team is available for your big day.
The wedding vendor booking timeline
Below is a step-by-step breakdown of when and in what order to book your wedding vendors, starting from the moment you set your wedding date:
12–18 months before the wedding
Venue: Your venue sets the tone for your wedding, so book this first to lock in your date.
Planner (if needed): A wedding planner can guide you through every step. If you need one, secure them early for the best options.
Photographer/Videographer: The best photographers and videographers book out quickly, so this is the next priority.
9–12 months before the wedding
Wedding attire: Brides should start looking for their gowns during this period to allow enough time for fittings and alterations. Don’t forget about the groom’s attire.
Caterer: If your venue doesn’t include catering, this should be your next focus.
Entertainment: Whether it’s a DJ, live band, or both, book your entertainment early to ensure availability.
Florist: Discussing designs and securing a florist during this timeframe is ideal.
6–9 months before the wedding
Officiant: If you’re hiring someone outside of a church or temple, book your officiant here.
Hair and makeup artists: Look for professionals who match your style and schedule trials before finalizing.
Wedding cake baker: It’s a sweet detail, so find a baker who can bring your vision to life.
Decor and rentals: From furniture to lighting and other decor elements, confirm what you need and book it.
1–3 months before the wedding
Finalize all bookings: Confirm all services and schedules with vendors to ensure everything is on track.
Additional tips
Stay flexible: If your desired vendor is unavailable, have alternatives in mind.
Communicate your vision: Share as much detail as possible with your vendors to ensure they understand your preferences and expectations.
Keep track: Create a spreadsheet to organize vendor contact details, payment schedules, and deadlines.
Find your dream photo and video team
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